Calendar Preferences

Calendar Preferences

Before you start using your calendar, set up your preferences such as when you want reminders to the events, what are your working hours are, whether you want to hide events that you are not attending, default duration of events and calls,etc. These settings are applicable only to your calendar.

To set calendar preferences

  1. Click  (Calendar icon) and then click Day, Week or Month to view your calendar. 
  2. In your calendar, click Options > Preferences.
  3. Specify the following preferences for your calendar. These preferences are reflected only in your calendar and not other users' calendar.
    • Days in week view - You may want to view only the 5 working days of the week or view all 7 days including weekends.
    • Work starts on - Choose the first working day of the week.
    • Day starts at - Specify the time your day starts at work. 
      If you create an all day event, the reminder option available are On the day of the event, 1 day before the event, 2 days before the event and 1 week before the event. The reminder time will be an hour before the time the day starts.
    • Day ends at - Specify the time your day ends at work.
    • Weekly Holiday 1 and Weekly Holiday 2 - Specify your weekly holidays. It can either be Saturday and Sunday or any other day of the week.
    • Select the Activity Type from the drop-down list. You can choose to view only events, or calls or both events and calls in your calendar.
    • Select the Default event duration and the Default call duration from the respective drop-down lists.
      For calls, this is important as based on the approximate time when the call will get over, your availability to attend other calls or events can be identified.
    • Hide events ___ day(s) after they've passed - On selecting this checkbox your event will not be available in the calendar after the specified m\number of days.
    • Hide declined events - If you decline an event, you can choose to not have it in your calendar by selecting this checkbox.
  4. Specify the following to set reminders for the upcoming events in your calendar. This reminder option will not be applied to calls.
    • Events - When do you want a reminder for the event - 5 minutes before the event starts, 15 minutes before or more?
    • All-day events - When do you want a reminder for an all-day event - on the day of the event or before that?
    • Turn off reminder via email - On selecting this, you will not receive reminders via email for the events in your calendar.
  5. For notifications, select the Notify me when an event is assigned to me checkbox.
  6. Click Save.

Note

  • When you access other user's calendar, and the Holidays do not match, automatically all the 7 days of the week will be available in the calendar, irrespective of the calendar preferences of either user.

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