User Guide
Grids and Guides
Grids and Guides: Overview Grids and Guides are used to align objects more precisely on a slide; essentially while creating flowcharts and diagrams. They give you a visual hint that helps you to easily arrange objects both symmetrically and as well ...
Create Custom Slide Show
To create a custom show: To create a new custom show Click on Slide Show on the main menu bar. Navigate to Custom Shows. Select Create New from the drop-down. In the New Custom Show dialog box, name the custom show. Select one or more slides from ...
View Slide Show
View Slide Show To view your presentation as a slide show, click Slide Show button on the menu bar and choose a method from the drop down list. You can also customize your slide show by selecting the desired slides in a specific order and at the same ...
Insert Twitter Feed
Insert Twitter Feed Displaying twitter feeds is the best way to interact, engage and connect with your audience while presenting. It is one of the most simple and effective ways to collect feedback from your audience. To insert twitter feed: Click ...
Insert Media to Presentation
Insert Image Show allows you to insert as many images as you can. Click Insert on the menu bar and then the image button to insert images into the slide. You can select images from following sources: Image library: Lists all images used by you From ...
Import and Export Presentation
Import Presentation Show enables you to import presentations that are created by other presentation software. To import a presentation, click on File on the top left side corner of the editor page and then click on the Import button from the drop ...
Macros
Macros are a set of stored functions that can be used to automate processes that are repeated often. They are tools which can be used to perform most of the redundant tasks with relative ease. Create Macro A macro can be created by clicking Create ...
Reviewing a Spreadsheet
Versions and Version History "Versions" is a feature available in Sheet that makes editing the sheet easy. When you edit a spreadsheet as you work, there are multiple changes made to the sheet. Sometimes, you wish to restore an earlier version of the ...
Sharing a spreadsheet
Share a spreadsheet To share a spreadsheet: 1. Click Share in the menu bar. 2. Enter the email addresses of the collaborators with whom you want to share the document. 3. You can allow the collaborator to only read the sheet (Read only), read and ...
Working with Data in a Spreadsheet
Sort Data Data can be sorted from the Data toolbar using Sort menu. To sort data Select the data that you wish to sort or arrange. Click Data > Sort. The options available under Sort include Sort Ascending Sort Descending Custom Sort Choose to sort ...
Editing a Spreadsheet
Cell Formatting Text Color To change text color 1. On the Home Menu, click Text Color icon. 2. Choose the required font color. The selected font color is applied to the text. Cell Color To change cell color 1. Choose Fill Color icon from Home ...
Mail Merge
Mail merge helps users create and print multiple copies of a particular document to be sent to different recipients. Given below are steps to how you can apply a Mail Merge to a document. Step 1: Import Data Source In the Tools tab > Mail Merge click ...
Working Offline
Offline Setup Writer enables you to access your documents from a web browser even when you are not connected to the internet. At a time, you can download 200 of the recently modified documents to work in the offline mode. After you go online, all the ...
Settings
Change UI Language To change the UI language: Click on the drop-down arrow next to your username on the top right hand side. From the drop-down menu click on the My Account option. The Accounts page will open in a new tab in your browser. In the ...
Import/Export a File
You can import or export file in different formats right from Writer. Supported File Formats: Import: .doc, .docx, .odt, .rtf, .html, .htm, .txt Export: .docx, .doc, .odt, .rtf, .txt, .zip, .epub, .pdf To import a file: In the File drop-down list, ...
Document Sharing and Collaboration
Sharing Options This section the various way in which you can collaborate with your team and work on documents together. Collaboration enables you to work on documents together even if your team members are spread across locations. Share Documents ...
Customizing Document Styles
Change Document Style Writer allows you to customize your own themes and setup documents as per your requirement. Using Custom Styles, you can customize the the styles for the headings and the body text and even save them with as templates to use it ...
Tracking and Reviewing Changes
Use Track Changes Track changes is an essential feature that enables you to view the changes made by your collaborators. While collaborating on an online document, the owner of the document can enable the track changes mode, which then tracks all the ...
Editing a Document
Insert Document Elements Insert Link You can also add external links to your document and re-direct the readers to another page. To insert link: Select the word or phrase to which you want to add the link. In the Insert tab, click the Link icon. ...
Creating and Saving Document
Create a New Document This section will guide you to create a new document in Writer. To create a new document in Docs: In the main menu bar, click File. The drop-down list is displayed. In the File list, click New blank document. A new document ...
Admin Console
The Admin Console in Docs lets you manage users, customize logos, set permissions to users and much more. As an administrator you can set organization policies to restrict and permit specific rights to users in the organization from anywhere. Using ...
Dropbox Sync
1. Configuring Your Dropbox Account : To be able to sync Dropbox files with Docs you first need to configure your existing Dropbox account with Docs. To configure your Dropbox account: Click on the Dropbox icon at the top right hand side of the ...
Create a New Presentation
To create a new presentation in Show: To create a new document in Zoho Docs: Click on Create button on top left hand side From the drop down menu, select Presentation Now a new blank presentation will open. You can create a presentation from ...
Creating and Saving a Spreadsheet
Create a New Spreadsheet Spreadsheets can be accessed from Docs. To create a new spreadsheet: Method 1: 1. To create a new spreadsheet directly from Docs main menu, click Create > Spreadsheet. ...
Content Management
1. Creating Folders & Sub Folders Creating a folder : Click on the 'Personal Folders' option in the left menu Right click on 'My Folders' and click on 'Create Folder' Type in a name for the folder and press the Enter or the command key To create a ...
Document Management
1. Check-In / Check-Out Control Docs provides a check-in/check-out feature that allows only one person to work on the document at one time. The Check-in/Check-out function, is very helpful in a collaborative environment as it prevents team members ...
Docs for Desktop
1. Overview Docs for your desktop lets you to sync your files in Docs to your computer and vice versa. The syncing is instantaneous, meaning, the syncing happens whenever you modify or add a new file or a folder either in Docs or in your computer. ...
Online Collaboration
Tasks Docs lets you assign tasks to individuals and keep a track of what task has been assigned to whom and when it is due for completion. With the Docs Tasks feature you can send your documents across your colleagues for reviews and approvals. You ...
Share Files and Folders
Docs allows you to share files with individuals or a group and collaborate in real-time. You can either share individual files or organize all your files into folders and share it with your team or with external partners, clients and customers. ...
Store Files Online
1. Drag & Drop Upload : You can easily upload your files and folders to Docs by just dragging and dropping them into the destination folders. To Start the Drag & Drop Upload : Select the files or folders you would like to upload. Drag the Files or ...
Getting Started Guide
Create Your Account You can create a Docs account in just a few seconds. You need to click on the Sign Up Now button in the Docs homepage. You will then be prompted to enter a username and password. Once you have filled in all the required fields, ...